 Guidelines to make IITD events/programs accesssible 

1. Make sure the event is well lit, consider those who will be affected by strobe lights and dim lights, which can cause problems for those with vision impairments, epilepsy, and those on the spectrum.2. Provide clear signage pointing directions and identifying locations.3. Check if projection screens are visible from all seats.4. Is there a path of travel that does not require use of stairs or navigating uneven terrain?5. Is there adequate parking for persons with disabilities available close to the entrance?6. If there are stairs at the main entrance is there an alternate route (lift, elevator, ramp) close by?7. Are there accessible restrooms for Persons with Disabilities close to the event room?8. Double Check the seating plan and location layout .If the event includes a significant number of registered guests who are Persons with Disability, consider placing an “accessibility desk” by the entrance and inform the registered attendees that they may approach it if they encounter any problems.

1. Are the invitations sent online, if not create accessible PDFs or other file formats of your presentation? The Office Of Accessible Education can help to create these documents.2. Make information about accessibility clear in your communications whether it is through online or offline mode.3. The Security Office should be briefed to be prepared to support persons with disabilities and to have wheelchairs handy.Note: We recommend including this statement in event notes: “Please contact us in advance if you have accessibility needs”.

Accommodation Needs For Participants1. Provide Handout Materials in an alternate format during the event.2. Providing Alternative format statement is intended to notify persons with various disabilities, such as low vision, blindness or learning disabilities that they can obtain written materials in another format, such as searchable PDFs, larger font, audio, Braille, e-text, etc.3. Are there registration desks and information booths at wheelchair-accessible height if your event uses them? If not, you might wish to plan alternate methods for persons with disabilities to register for events or get information through an online mode.

1. Use large (at least 24 point), simple, San serif fonts (e.g., Arial, Verdana, Helvetica) that can be easily read by most individuals from the back of a large room.2. Minimize the amount of text on slides.3. Include alternative text with all visuals.4. Give every slide a unique title.5. If you must use tables, create a simple table structure for data only, and specify column header information.6. Check Accessibility of your documents in the feature available on the Review button of every MS Document.7. Make videos accessible to people who have a vision or hearing disability.8. When you advance a slide, pause to let people read it before saying anything.9. Are the videos captioned for participants with hearing impairment?10. Check if you will require a sign interpreter if the event has persons with hearing disabilities who use sign language to communicate.11. Always talk slowly and clearly so that persons with hearing impairment who depend on lip reading can understand.

1. Ask in advance if they require accessibility assistance.2. If a speaker is the one who has a disability, consider doing a test run of the event so that the needs of that speaker can be taken care of in advance.3. Inform speakers beforehand to make presentations accessible.

1. Reach out to your guests and ask if they were comfortable and able to fully participate. Ask if there is anything else they need.2. Ask about overall experience and learn from their feedback so you can incorporate them in your future events.NOTEFor more Information on Accessibility and Reasonable Accommodations-What do we do if we receive accommodation requests from those planning to attend an event?Contact Office Of Accessible Education (OAE) for any assistance. We are located at Lecture Hall Complex (LHC), Ground Floor.

  Checklist

1. Are there any physical barriers—steps, a threshold, etc.—at the entrance? If so, can someone in a wheelchair enter the building using a ramp or a lift?2. Do the doors open wide enough for a wheelchair?3. Can a person using a wheelchair open the doors?4. Is the accessible route clear of obstacles if persons in wheelchairs want to enter through a different entrance?5. Has security been made aware that entrances that are structurally accessible must be open if the event takes place after college hours?6. If a lift is required to access the entry to the event venue, is the lift functioning.

1. If a person with a disability has requested parking, check the process and availability to accommodate this request from the security office.2. Is the route leading to the building's entrance accessible.3. Is there a wheelchair-accessible route from the road to the event site?

1. Is the route from the entrance for people in wheelchairs to the area or rooms where the event is held level? If not, are there ramps that would allow a person using a wheelchair to access the event? It is not an accessible method to lift someone over stairs or steps to get to the event place.2. Are doorways and hallways wide enough for a wheelchair to pass through?3. Are there no obstructions or projecting objects in any possible travel routes during the event?4. Is there a lift that can fit a wheelchair user if the event is on a floor above ground level?

1. Are there also restrooms that are accessible to people with wheelchairs in the same place? If yes, are the bathrooms that are accessible by wheelchair clearly marked where they are located?2. Look for a different venue for your event if there are no bathrooms that are accessible to persons with wheelchairs.

1. If food is offered at the event, can someone in a wheelchair access the food services?2. Can a person in a wheelchair or someone who is blind or visually impaired navigate the areas surrounding and between the tables if the food is served buffet-style?3. Are the food and dishes at a height that a wheelchair user can access?4. What staff modifications can be made to assist persons with disabilities if these requirements are not met?

Test your venue’s accessibility

Entrance